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PebbleDesk Features

Compliance-first childcare software built around ratio tracking, subsidy billing, audit reports, attendance, and staff scheduling. Every feature is designed to reduce the paperwork that puts your license at risk.

Audit-ready workflows

Start with the workflow your staff has to get right every day.

These feature pages are organized around the record the center has to defend later: attendance, ratios, subsidy support, and the exports a director reaches for when a visit or claim review starts.

Review in this order

  • Start with attendance and room workflows because they feed everything downstream.
  • Review ratio and staffing pages next to see how the director catches risk in time.
  • Finish with reporting and subsidy support to confirm the record is ready to show.

Quick start

Start with the section that matches your job today.

Use this shortlist when you need an answer in the middle of the workday and do not want to dig through every page in the category.

Audit-Ready Reports for Childcare Centers in 2026

PebbleDesk generates licensing-ready audit reports in seconds, covering ratios, attendance, staff, and subsidy activity with timestamped evidence throughout.

Attendance Tracking for Licensed Childcare Centers in 2026

PebbleDesk's attendance tracking captures sign-ins, sign-outs, and room moves with the timestamp accuracy licensing inspectors actually want to see.

Live Ratio Tracking for Childcare Centers in 2026

PebbleDesk tracks teacher-to-child ratios in real time, flags violations before they happen, and keeps your center audit-ready every day.

Audit-Ready Reports for Childcare Centers in 2026

Alternative

PebbleDesk generates licensing-ready audit reports in seconds, covering ratios, attendance, staff, and subsidy activity with timestamped evidence throughout.

Updated Apr 16, 2026 Feature

Attendance Tracking for Licensed Childcare Centers in 2026

Alternative

PebbleDesk's attendance tracking captures sign-ins, sign-outs, and room moves with the timestamp accuracy licensing inspectors actually want to see.

Updated Apr 16, 2026 Feature

Live Ratio Tracking for Childcare Centers in 2026

Alternative

PebbleDesk tracks teacher-to-child ratios in real time, flags violations before they happen, and keeps your center audit-ready every day.

Updated Apr 16, 2026 Feature

Staff Scheduling for Childcare Centers in 2026

Alternative

PebbleDesk staff scheduling builds ratio-safe shifts, handles call-outs fast, and keeps every classroom covered without the spreadsheet Sunday.

Updated Apr 16, 2026 Feature

Subsidy Billing and Reconciliation for Childcare Centers in 2026

Alternative

PebbleDesk reconciles state subsidy payments with family invoices, flags underpayments, and keeps your billing clean without the monthly spreadsheet marathon.

Updated Apr 16, 2026 Feature

Ready to put the workflows into use?

Start your 1-month free trial, choose the plan that fits your center, and continue into setup. Credit card required. We email you 3 days before the trial ends.

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Frequently asked

Common questions before you try it

Does PebbleDesk handle my state's subsidy reporting?
PebbleDesk enforces state-mandated staff-to-child ratios for Texas, California, and Florida. Generic ratio and licensing workflows are available for all other states. State-specific licensing report formats are available for TX (HHSC 2936), CA (LIC 9040), and FL (DCF CF-FSP 5337).
How does ratio tracking work?
PebbleDesk tracks staff-to-child ratios from check-ins and room assignments. The goal is to show the gap while the director can still fix the room, not after the licensor writes it down.
Can I import data from Brightwheel or Procare?
Import from CSV, with column mapping presets for Brightwheel and Procare. Works for child rosters, family contacts, and billing records.
What happens if my internet goes down?
PebbleDesk is online-only in V1. If your connection drops, keep a paper fallback for temporary attendance notes and enter them once service returns.